Terms of Service

Please read these terms carefully before using BidReady AI.

Last updated: May 2026

Note: This is a template document. [LEGAL ENTITY NAME] has not yet completed a formal legal review. Please consult qualified legal counsel before relying on these terms.

1. Acceptance of terms

These Terms of Service ("Terms") form a legally binding agreement between you ("Customer", "you", or "your") and [LEGAL ENTITY NAME] ("Company", "we", "us", or "our"), a company incorporated in [JURISDICTION/STATE], governing your access to and use of BidReady AI (the "Service").

By creating an account, clicking "I agree", or otherwise accessing or using the Service, you agree to be bound by these Terms and our Privacy Policy. If you are agreeing on behalf of a company or other legal entity, you represent that you have the authority to bind that entity.

If you do not agree to these Terms, do not access or use the Service.

2. Accounts and eligibility

•You must be at least 18 years old and have the legal capacity to enter a binding contract to use the Service.
•You are responsible for maintaining the confidentiality of your account credentials and for all activity under your account.
•You must notify us immediately at legal@bidreadyai.com if you suspect unauthorized access to your account.
•You may not share your credentials with others or allow multiple individuals to use the same account seat, unless expressly permitted under your subscription plan.

3. Acceptable use

You agree to use the Service only for lawful purposes and in accordance with these Terms. You must not:

•Upload documents you do not have the right to process or that infringe third-party intellectual property rights.
•Attempt to reverse engineer, decompile, or extract the source code of the Service.
•Use the Service to transmit malware, spam, or any content that is illegal, harmful, or objectionable.
•Circumvent, disable, or interfere with security features or access controls.
•Use automated means (bots, scrapers) to access the Service beyond what is explicitly permitted by an API or integration we provide.
•Resell, sublicense, or white-label the Service without our written consent.

4. Subscriptions, billing, and refunds

Plans: We offer Free, Pro, and Team subscription plans as described on our pricing page. Plan features and limits may change with notice.

Billing: Paid subscriptions are billed in advance on a monthly or annual basis via Stripe. By providing payment information, you authorize us to charge the applicable fees on a recurring basis until cancellation.

Cancellation: You may cancel your subscription at any time from your account settings. Cancellation takes effect at the end of the current billing period; you retain access until then.

Refunds: We offer a 7-day money-back guarantee for new paid subscriptions. Requests must be submitted to legal@bidreadyai.com within 7 days of the initial charge. After that period, fees are non-refundable except as required by applicable law.

Price changes: We will give at least 30 days' notice of any price increases, effective at the next billing period.

Taxes: Prices are exclusive of any applicable taxes. You are responsible for paying all taxes associated with your use of the Service.

5. Customer data and intellectual property

Your data: You retain all ownership rights to the documents, data, and content you upload ("Customer Data"). You grant us a limited, non-exclusive license to process Customer Data solely to provide and improve the Service as described in our Privacy Policy.

Our IP: The Service, including its software, AI models, user interface, documentation, and branding, is and remains the exclusive property of [LEGAL ENTITY NAME]. These Terms do not transfer any ownership of our intellectual property to you.

Feedback: If you provide suggestions or feedback about the Service, we may use that feedback without restriction or obligation to you.

No AI training on your data: We do not use your Customer Data to train, fine-tune, or improve any AI or machine-learning model without your explicit written consent.

6. Disclaimers

The service is provided "as is" and "as available"

To the maximum extent permitted by law, we disclaim all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

AI accuracy: The Service uses AI to analyze construction specification documents. AI outputs may contain errors, omissions, or inaccuracies. All AI-generated compliance checks, scores, and summaries are provided for informational assistance only and must be independently verified by qualified construction professionals before being relied upon for bidding, contract execution, or legal purposes. We are not responsible for decisions made based on AI outputs.

We do not warrant that the Service will be uninterrupted, error-free, or free of viruses or other harmful components.

7. Limitation of liability

To the maximum extent permitted by applicable law, in no event shall [LEGAL ENTITY NAME], its officers, directors, employees, or agents be liable for any indirect, incidental, special, consequential, or punitive damages (including lost profits, loss of data, business interruption, or loss of goodwill) arising from or related to your use of or inability to use the Service, even if we have been advised of the possibility of such damages.

Our total aggregate liability to you for all claims arising from or relating to these Terms or the Service shall not exceed the greater of (a) the fees you paid to us in the 12 months preceding the claim, or (b) USD $100.

Some jurisdictions do not allow the exclusion or limitation of certain damages; in those jurisdictions, our liability is limited to the greatest extent permitted by law.

8. Termination

By you: You may terminate your account at any time by cancelling your subscription and deleting your account from the settings page.

By us: We may suspend or terminate your access to the Service immediately and without notice if you violate these Terms, if required by law, or if continued provision of the Service to you is no longer commercially feasible.

Effect of termination: Upon termination, your right to use the Service ceases immediately. We will delete your Customer Data within 30 days of termination, unless retention is required by law. Sections covering IP, disclaimers, limitation of liability, and governing law survive termination.

9. Governing law and dispute resolution

These Terms are governed by and construed in accordance with the laws of [JURISDICTION/STATE], without regard to conflict-of-law principles.

Any dispute arising from or relating to these Terms or the Service shall first be subject to good-faith negotiation. If unresolved within 30 days, disputes shall be submitted to binding arbitration in [JURISDICTION/STATE] under the rules of [ARBITRATION BODY, e.g., AAA]. Class actions and jury trials are waived to the extent permitted by law.

Notwithstanding the above, either party may seek injunctive or other equitable relief in a court of competent jurisdiction.

10. General provisions

•Entire agreement: These Terms and our Privacy Policy constitute the entire agreement between you and us regarding the Service.
•Amendments: We may update these Terms. Material changes will be communicated 14 days in advance. Continued use after the effective date constitutes acceptance.
•Severability: If any provision is found unenforceable, the remaining provisions remain in full force.
•Waiver: Failure to enforce any right or provision does not constitute a waiver of that right.
•Assignment: You may not assign these Terms without our prior written consent. We may assign them in connection with a merger, acquisition, or sale of assets.

Legal questions? Email legal@bidreadyai.com.